Learnya Academy
Lesson 4 of 9 · 9 min

Organising and finding your files in the Drive

Upload, search, preview and share your files, and hand them to Learnya.

ObjectiveBy the end of this lesson, you will be able to upload, search, preview and share your files in the Drive, then hand them to Learnya in a request.

The Drive brings together your files and the ones Learnya produces for you. Documents, presentations, spreadsheets, audio recordings, images: everything is organised in folders, as on your computer. You browse it directly, and Learnya can use it in your requests.

The basic moves

  • Upload: drag files or a folder into the Drive window.
  • Search: type a word from the name or the content in the search.
  • Preview: click a file to display it without downloading it.
  • Versions: find the previous state of a modified file.
  • Share: create a share link for a person or a team.
The Drive, with its folders, the search and the preview of a file.
  1. Open the Drive from the sidebar.
  2. Create a folder for a current topic, for example “Budget 2027”.
  3. Drag two or three files into it from your computer.
  4. Click a file to preview it.
  5. In a conversation, choose “Attach from the Drive” to hand it to Learnya.
Try it in LearnyaSearch my Drive for the September team meeting minutes and summarise the decisions taken, with the name of the source file for each decision. Try in Learnya

The trash

A deleted file goes to the trash. It stays there for 24 hours, during which you can restore it. After that, it is erased. If Learnya needs to delete a file for you, it always asks for your approval first.

The Drive or your computer’s disk

With the desktop app, Learnya can also work directly on files on your computer, without uploading them to the Drive. Choose according to use: the Drive for what gets shared and is available on all your devices, the local disk for what must stay on the machine.